Details
08/24/2016
Events Coordinator
HARDI
HARDI is predominantly a North American trade association with international members representing wholesale distributors of heating, ventilation, air-conditioning, and refrigeration equipment and supplies. With a membership of over 1,000 distributors, manufacturers, marketing groups, and service vendors, HARDI is a diverse organization that exists to promote and strengthen the HVACR wholesale distribution channel.
Essential Job Responsibilities:
- Assist Networking & Conferences Manager with various meeting planning aspects such as site selection, F&B, contract negotiations, guarantees, budgeting, billing, etc.
- Attendee Management using Fonteva (AMS)
- Manage emails from meeting attendees regarding questions about the meeting, travel, registration, or changes to registration
- Send invitations and other communications
- Follow up with invitees who have not registered
- Manage hotel rooming lists (staff/speakers/VIPs) including changes to reservations, additions and accuracy of lists
- Ensure accuracy of online registration data by pulling standard and custom reports
- Field calls from attendees and vendors
- Following training period, may be responsible for small meetings planning to include site selection, contract negotiations, menu selection and budgeting.
- Ability to travel as appropriate
General Responsibilities
- Venue research and data compilation
- Name badges/Tent cards
- Registration lists/Rooming lists
- Pack and arrange shipment of conference materials
- Assist with a variety of cross-functional tasks including all aspects of the meeting registration process, support meeting manager and coordinate production aspects of events
- Report generation
- Some data entry
- Help optimize the use of technology to manage the planning of event, and the attendee event experience
- Provide on-site coverage of events where appropriate
Skills:
- Customer service oriented
- Strong oral and written communication skills
- Ability to deal with all levels, including senior management
- Highly organized, strong analytical skills and ability to problem solve
- Meeting planning industry knowledge and/or prior registration management experience a plus.
Please send cover letter and resume to the attention of emantel@hardinet.org
