Programming and Communications Coordinator

AIA Columbus | Columbus, OH

Position Summary:

The Local chapter of the American Institute of Architects (AIA Columbus), a member-based nonprofit organization supporting architects and the architectural profession in a 32-county area of central and southeastern Ohio, is seeking the right candidate for the role of Programming and Communications Coordinator.

This exempt position will assist with programming, communications and reporting of all AIA Columbus member services, events and activities; coordinate dissemination of all Chapter information; maintain Contract Documents and provide administrative support for the Executive Director as needed.

This position reports to the Executive Director and interacts extensively with members and volunteers.

Hours: Full-time (40 hours/week). Occasional evenings and weekends required. A hybrid work environment (3 days in the office, 2 days work from home).

Key Responsibilities:

1. Communications and Graphic Design

Coordinate and disseminate information for all AIA Columbus events and outreach activities in a timely manner through all electronic formats including the website, the chapter newsletter, and social media outlets
Create visually appealing advertisements, programs, and special event announcements and other necessary graphics using Adobe Creative Suite
Coordinate production of bi-weekly newsletter with Chapter announcements and special event notices and weekly “At-A-Glance” email
Maintain the Chapter website for relevancy, ease of use, accuracy, timeliness and appeal
Communicate events to other media outlets
Research, suggest, and when appropriate develop new opportunities to further awareness about the Chapter and programming

2. Event Planning

Coordinate all AIA Columbus events including, but not limited to, Chapter Meetings, Continuing Education Seminars, and committee special events, such as the annual Golf Outing and the Architecture Awards
Attend committee meetings at the discretion of the Executive Director and serve as the staff representative on a variety of Chapter committees
Maintain the calendar and schedule of all events and meetings for the Chapter
Coordinate all food and beverage requirements with caterers
Handle online registration for all events, collect fees, and coordinate all post-event activities
Advertise all events on the Chapter website, in the newsletter and social media channels
Coordinate all post-event follow up
Research, suggest and, when appropriate, develop new opportunities to improve and/or make more cost-effective Chapter programming

3. Continuing Education

Assist in the development of Chapter programming, both online and in-person
Assist in producing online seminars
Learn the AIA Continuing Education System (CES) requirements and coordinate all Continuing Education for the Chapter
Register, when necessary, all programs for AIA learning units
Answer all member inquiries regarding Continuing Education
Maintain all Continuing Education records for the Chapter

4. Member Relations

Update member information in the AIA database and run all member reports as needed
Answer all member requests for information about dues, renewals, and status
Research, suggest and, when appropriate, develop new opportunities to improve services to our membership

5. AIA Contract Documents

Serve as point of contact for all AIA Contract Documents sales and inquiries
Administer the AIA Columbus Contract Documents Agreement to ensure complete compliance
Maintain document inventory, fulfill orders, and handle shipments
Handle all document invoicing and sales receipts in QuickBooks

6. Office Administration

Provide administrative support to the Executive Director on a variety of tasks, as assigned
Provide telephone coverage and greet/assist guests coming to our space
Handle Chapter incoming and outgoing mail
Maintain inventory of all office supplies
Prepares space for upcoming events depending on requested set-up

Qualifications & Experience:

Two-year or four-year college degree preferred, knowledge of architecture very helpful
Proficient with Adobe Creative Suite (Illustrator, Photoshop, Adobe Acrobat and InDesign)
Knowledge of Constant Contact
Knowledge of WordPress
Knowledge of social media platforms
Proficient in the use of Microsoft Office 365
Ability to think and prepare creatively
Ability to handle a variety of tasks/events simultaneously and to evaluate and filter information
Ability to work independently and comfortable working in a small office environment
Ability to work with and manage volunteers
Ability to setup a meeting room space (move tables and chairs)
Excellent writing skills
Detail oriented and highly organized in record maintenance and management
Experience working in a nonprofit or association desired
Experience with event and meeting coordination
Valid Ohio driver’s license and ability to travel locally
Professional interaction with members, vendors, board of directors and public
Friendly, positive attitude
Business/casual attire

Hours and Benefits:

Full-time, Monday – Friday and occasional early evening events (4-6 pm)
Downtown Columbus location
Hybrid work environment
Individual healthcare
Simple IRA (after 6 months)
Personal time off (PTO) and paid holidays
Paid Parking
Salary range $40K - $43K

To Apply:

Interested applicants should forward a letter of interest, resume and salary requirements electronically by July 2 to ekrile@aiacolumbus.org. As resumes come in, we will begin interviewing as soon as possible via Zoom. No phone calls, please.

Disclaimer: The information contained in this job description indicates the general nature and level of work performed by employees. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Employees will be required to follow any other job-related instructions and to perform any other job- related duties requested by their supervisor.

AIA Columbus is an Equal Opportunity Employer (EOE).

The deadline to apply is July 2, 2024.

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