Administrative Assistant & Office Support

Ohio Restaurant Association

PRIMARY FOCUS: Support the executive director, the Ohio ProStart® program & event manager and the office manager with daily essential functions.

GENERAL DESCRIPTION OF POSITION: This position provides support to a wide range of needs related to the Ohio ProStart Program, the ProStart Committee and other functions of the Ohio Restaurant Association Education Foundation (ORAEF) to include the following:

assisting with events and workshops
handling school administration correspondence and other activities as requested by the ORAEF executive director and program manager
exhibiting a strong commitment to customer service

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES ORAEF Administrative Assistant:

Support the ORAEF executive director and the program manager with activities for the Ohio ProStart Program
Manage ORAEF database
Manage school administration files
Manage donor activity through careful recordkeeping and filing systems
Record meeting minutes for conference calls and other meetings
Event support for various meetings and events throughout the year
Support scholarship program through mailings, correspondence, and event assistance
Prepare, distribute and track invoices for ORAEF

Office Support Responsibilities:

Answer all incoming calls
Order supplies and manage inventory
Open ORA office each morning
Manage meeting rooms and scheduling
Staff catering
Manage office deliveries and mail
Other duties as assigned

ESSENTIAL SKILLS AND EXPERIENCE:

Strong interpersonal skills and the ability to work effectively with an array of different personalities in a professional manner
Able to establish a routine of prompt and accurate reporting and recordkeeping
Excellent organizational skills, multi-tasking skills and ability to establish priorities to meet deadlines
Proficiency in Microsoft Office software, including Outlook, Word, Excel, PowerPoint and Publisher
Must also be able to research utilizing the internet and work with company-based programs and databases
Able to operate standard office equipment, including copier/printer, postage machine, multi-line phone system and others
Excellent phone, email, interpersonal communication and customer service skills
Works independently and as a team member

Education

High school graduate
Associate degree preferred
Experience in the education field is a plus

Position details:

37.5 hours per week (some flexibility)
Salary starting at $38,000
Benefits include paid time off; medical, dental and vision insurance; profit sharing and 401K plan
Will work from ORA office (Campus View Blvd., Columbus, OH)

WORKING CONDITIONS:

The job functions may involve some amount of time standing and automobile driving, as well as sitting at a desk working on a computer. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required on an infrequent basis.

REPORTING RELATIONSHIP:

Major report: Executive Director of ORA/EF. Secondary report: Office Manager

To apply: Please send cover letter and resume to the attention of Charoletta Walker at oracareers@yahoo.com Please, no phone calls.

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