Coordinator of Administration and Community Outreach

Ohio Chapter, American Academy of Pediatrics

About the Ohio AAP:  Beyond merely a pediatric membership organization, the Ohio AAP has been a leader in programming, advocacy, and child health for over 30 years. The Ohio AAP accomplishes their mission by addressing the needs of children, their families, and their communities, and by supporting Chapter members through advocacy, education, research, service, and improving the systems through which they deliver pediatric care.

About the Team: They are a close-knit staff who are all focused on child health and supporting pediatricians who serve Ohio’s children and families. They are self-starters who are accountable for their own outcomes. They are problem solvers who keep the needs of their members and Ohio’s children on the forefront of their  minds.

About the Position: This new position is an entry-level, administrative support role with the Ohio AAP. Supporting the CEO, COO, programs, events and education is the perfect way to learn about Ohio AAP and increase your capacity on the team over time.

Support functions include:

  • Provide daily administrative support to the CEO
  • Coordinate logistics for Board of Director meetings
  • Oversee and coordinate monthly membership mailings
  • Inventory and order supplies
  • Arrange conference room and order food for in-house meetings
  • Maintain and distribute a Board and Executive Committee calendar and contact list
  • Assist with grant reporting and expense tracking as needed
  • Coordinate staff support activities, holiday gatherings, and staff meetings
  • Provide support for planning, material preparation and onsite registration at all Chapter and Foundation meetings and events
  • Maintain accurate list of all program and event participants
  • Support the operations and evaluation of immunization programs
  • Assist with preparation and onsite support of community events

About the Successful Candidate:

The ideal candidate will have the following qualifications/characteristics:

  • Ability to ask astute program questions and understand programmatic terminology
  • Strong attention to detail with pride in quality of final work product
  • Passion for making a difference supporting the Ohio AAP mission
  • Maintain professional appearance and composure at all meetings and events
  • Proficient Microsoft skills, MAC OS desired
  • Have strong listening and problem-solving skills
  • Have a track record of taking the initiative to find the answer or solve problems
  • Self-starter with excellent time management and organizational skills
  • Enthusiasm to correctly articulate the goals and mission of the Ohio AAP at meetings and events in person or teleconference
  • Ability to prioritize tasks, balance multiple priorities, and meet deadlines
  • Flexible with the ability to rotate from task to task without sacrificing quality
  • Exercises sound judgment in position and tasks

Compensation:  This is a full-time salaried position, paid time off (PTO), health, vision and dental insurance. Salary is commensurate with education and experience.

How do I apply? Send salary requirements in a cover letter and resume to: or Ohio AAP c/o Elizabeth Dawson 94-A Northwoods Blvd., Columbus, OH 43235.

Deadline for application is September 15, 2018.

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